SELECTSHRED | WHAT’S YOUR SHREDDING POLICY?

Keep Your Confidential Information Secure. Don’t Let it Walk Off as Trash

TREASURE COAST SHREDDING SHREDDING IN STUART SHREDDING IN PALM CITY SHREDDING IN PORT ST LUCIE SHREDDING IN FORT PIERCE SHREDDING IN PALM BEACH SHREDDING IN OKEECHOBEE

Certainly no organization would want to convey that they have a policy against shredding…against protecting privacy rights and preventing identity theft. Is that really the message that you want to communicate to your valuable customers and clients who have entrusted you with their personal and confidential information? Develop a policy that says “We care about keeping you safe from identity theft and protecting your privacy.”

The National Association for Information Destruction (NAID) shares some tips to minimize the possibility of accidental exposure of confidential information: Shred on a regular schedule, use a qualified third party service for all of your document destruction, treat all documents equally by shredding everything, and have a secure document destruction policy. NAID emphasizes that, to avoid serious errors, you should never let some records go in the trash while other records get shredded. A third party document destruction service provides legal protection and proof of regulatory compliance. A certificate of destruction is provided after each shredding service for your legal record.

A first step in developing a policy to protect the confidential information in your custody is to build a relationship with your mobile/on-site document destruction company that is NAID AAA Certified. A NAID AAA Certified company follows strict standards in the document destruction industry that protect clients. Develop a partnership and form an alliance in the ongoing effort to fight identity theft, safeguard confidential information, protect individual privacy rights, and be compliant with federal regulations—HIPAA, FACTA and GLBA.

Another important step involves the message that you send to your employees, customers, and clients to show that you care by implementing a formal document security, destruction, and disposal policy. Without a proper policy in place, your organization, employees, customers, and clients could be jeopardized due to a lack of accountability and knowledge. Properly trained employees, a formal document destruction program, and a recurring document destruction service are the best ways to combat identity theft, stop information security breaches, prevent privacy violations, and protect businesses from crippling penalties due to non-compliance with federal, state, and local regulations governing your industry.

Follow the link below to read more about the importance of having a formal document destruction policy in place.

http://web2.fkks.com/uploads/news/Chase_Fordham_Article.pdf

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

Considerations when choosing a qualified third-party secure on-site document destruction and hard drive destruction company

With all the important tasks to deal with in a busy day, the secure destruction of your sensitive information on paper or hard drives gets moved to the bottom of the list until lack of space or time dictates that this matter can no longer be pushed aside. It is not that you don’t care about the proper destruction and disposal of your information, it has more to do with where does document shredding and hard drive destruction fit into your list of priorities.

Your old records and files are valuable and should not be thrown in the garbage or otherwise discarded without thought. They should be destroyed and disposed of by a qualified and properly certified third-party secure on-site document destruction and hard drive destruction company to help protect you from liability.

The following are some steps to consider in making your decision to choose a qualified third-party secure on-site document destruction and hard drive destruction company.

• Shredding should not be a one-time event. It is an ongoing process with procedures in place for safeguarding your confidential information until its ready to be discarded.
• Build a relationship with your shredding company. Don’t fall prey to the lowest request for quote. Consider recurring service for maximum security.
• Know the qualifications of your shredding company. Is it a NAID AAA Certified Company? Do the employees and owners undergo criminal background checks and drug screening? Do you always receive a certificate of destruction for your record? Does the company specialize in information destruction or do they offer “shredding” as a side service to add revenue?
• Find out if your documents are shredded on-site (at your location). Do you want your confidential information transported away to be sorted and shredded at a later date at a remote location?
• Can your shredding company’s representatives be easily reached? Are they willing to customize services to fit your needs? Are they able to answer your questions and allay your concerns?

As you would in selecting any kind of service, you must take the time to understand if you are receiving a secure and proper document destruction service or a “shredding” service that exposes you to liability. Always remember that ultimately, the accountability rests with your company’s decision maker to make sure that the information was properly destroyed.

Follow the link below:

http://www.sdbmagazine.com/sdb0914-misleading-sales-strategies-NAID.aspx

SELECTSHRED, INC.

7960 SW JACK JAMES DRIVE

STUART, FL 34997

(772) 463-3166

The National Association for Information Destruction (NAID) is constantly raising the bar for its information destruction members to ensure that customers receive the most secure and highest quality service that is possible. Opportunities for misrepresentation are always present in any line of business and using a NAID member that has achieved NAID AAA Certification status is a significant start to ensuring that the strictest ethical standards and highest level of certification are adhered to when choosing a document shredding and hard drive destruction company to destroy your sensitive information.

One good reason to keep talking about NAID is to increase awareness that not all service providers are created equally or, at the very least, you are able to make informed decisions. It is all about education and allowing yourself the opportunity to understand that just getting the lowest quote for recurring or one-time service is not the only measure you should use to determine your service provider. We keep emphasizing that decision makers should ask for the company qualifications and certifications of any third party vendor that they plan to use to destroy confidential information.

A NAID AAA Certified Company is assured that it is a secure and ethical operation because it follows and abides by the rigorous standards and requirements of NAID. NAID AAA Certification companies offer their customers transparency, integrity, and legitimacy. NAID AAA standards ensure that your business is compliant with federal regulations such as FACTA, GLBA, and HIPAA. These standards also ensure that you have the requisite documentation in place. It is important to know that the individuals handling your confidential information have undergone initial and random drug/substance abuse monitoring, initial and periodic criminal record searches, driver record reviews, employee training, access control, and other factors covered by NAID AAA Certification.

As we have said before, SelectShred chooses to be a NAID AAA Certified Company because it chooses to put its CUSTOMERS FIRST. Follow the link below to read about modifications to the NAID AAA Certification program.

http://www.sdbmagazine.com/naid-modifies-certification-program-requirements.aspx

SELECTSHRED DOES TREASURE COAST SHREDDING INCLUDING STUART SHREDDING PALM CITY SHREDDING PORT ST LUCIE SHREDDING FORT PIERCE SHREDDING JENSEN BEACH SHREDDING PALM BEACH SHREDDING.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

INTERNATIONAL FRAUD AWARENESS WEEK IS NOVEMBER 16–22, 2014 AND WILL BE OBSERVED WITH A FREE COMMUNITY SHRED EVENT ON SATURDAY, NOVEMBER 22 FROM 10:00 AM TO 1:00 PM AT THE CITY OF PORT ST. LUCIE POLICE DEPARTMENT

SelectShred will observe International Fraud Awareness Week by joining the City of Port St. Lucie Police Department and the Palm Bay Chapter of the Association of Certified Fraud Examiners (ACFE) to co-host a free community shred event to help increase fraud awareness.

International Fraud Awareness Week was established by the ACFE to encourage business leaders and employees to take steps to minimize the impact of fraud by promoting awareness and education. The goal of ACFE is to serve the community by promoting fraud awareness.  A common fact about fraud is that organizations worldwide lose an estimated 5 percent of their annual revenues to fraud.

A free community shred event is a great public service opportunity to promote the awareness of fraud and identity theft, as well as the importance of shredding to keep your sensitive information from getting into the wrong hands. Our goal is always to go beyond a free shred day to educating you for the future. The shred event is an opportunity to learn about a NAID AAA Certified document destruction company and the role it can play in helping individuals and businesses fight fraud, prevent identity theft and information security breaches.

SelectShred is a locally owned and operated independent mobile document destruction company providing secure on-site document shredding and on-site hard drive destruction service for business, professional, medical, and residential communities in Martin, St. Lucie, Indian River, Palm Beach, and Okeechobee Counties. We provide a service that combats fraud by helping to fight identity theft, safeguard confidential information, protect consumer privacy, and secure trade secrets and proprietary information.

As an opportunity to renew your commitment to preventing and detecting fraud, follow the link to ACFE INSIGHTS and read How Will You Observe Fraud Week?

http://acfeinsights.squarespace.com//acfe-insights/2014/8/14/how-will-you-observe-fraud-week

Other sources and references include the following links: http://www.palmbayacfe.com/

and http://www.fraudweek.com/uploadedFiles/Fraudweek/content/documents/5-fraud-tips.pdf

SELECTSHRED DOES SHREDDING ON THE TREASURE COAST, INCLUDING SHREDDING IN STUART, SHREDDING IN PALM CITY, SHREDDING IN PORT ST LUCIE, SHREDDING IN FORT PIERCE, SHREDDING IN HOBE SOUND, AND SHREDDING IN PALM BEACH.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com