SELECTSHRED | HOW EFFECTIVE IS YOUR COMMUNICATION? – INDIANTOWN SHREDDING

Effective communication helps us understand each other better.  As we improve our communication in business, just like in personal relationships, we are able to resolve conflicts, build trust and respect. The communication process is no different when dealing with your shredding service.  Is it really only about how much?  What is the lowest price?  Should how low can you go be the greatest concern?

It was with pride that we furnished documents to a prospective customer who wanted to see our qualifications to prove what we claim to do.  This matters!  Why? Knowing who you are entrusting to handle your confidential information is your ultimate responsibility because it will never be enough to say that you used a third party without asking for the proper credentials.  Would you entrust any important job in your home or company without meeting a company representative and requesting documentation about their work history?

Many businesses do not know what happens to their confidential information when the shredding company shows up.  Is it shredded on-site (at your location) or is it taken to a remote facility for sorting, etc.  Don’t maintain the status quo.  Know where your confidential ends up.  Ideally, your confidential documents should be shredded at your location and the shredded materials taken to a recycling facility.  You should also receive a certificate of destruction after each service.

Communication is definitely a two-way street.  It is also our obligation to inform you of what you should be looking for when you look for a shredding service. We are obligated to build a relationship wherein we can explain options that can significantly contribute to the security, efficiency, and profitability of your organization.  Only in going beyond “just give me a number—your lowest price” can we develop this mutually beneficial relationship.

Encourage and build a strong communication relationship with your locally owned and operated mobile/on-site shredding company that is NAID AAA Certified.  A NAID AAA Certified company adheres to strict standards in the document destruction industry. Develop a partnership and form a strong alliance in the ongoing effort to fight identity theft, safeguard confidential information, and protect individual privacy rights.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | SHRED EVENTS—WHAT’S YOUR REASON?

It’s that time of year when thoughts turn to clearing clutter, championing charitable events, closing chapters (moving to new homes, offices, or areas). Whatever the reason for shredding, the positive end results are the same.  Shredding is an additional tool in our arsenal to fight identity theft, protect our personal information, maintain our privacy, and safeguard the confidential information of our customers or clients. Of course, there is an array of resources available to fight identity theft but shredding confidential documents is only one important layer of protection.

Certainly a shred event is an opportunity to turn an important and necessary activity into a chance to get out and fundraise for a good cause. It can be a chance for professional organizations to provide an opportunity for their clients to dispose of their confidential information in a safe environment. It is an opportunity for each person to come out with others as they do the right thing by properly disposing of sensitive data that they are no longer required to keep.

A shred event will always be a great public service opportunity to promote the awareness of identity theft and the importance of shredding to keep your sensitive information from getting into the wrong hands. It is common knowledge that to avoid identity theft or information theft, outdated files should be destroyed by shredding.

We look forward to our partnership with the Hobe Sound/Port Salerno Rotary Club in hosting a Shred Event at Sailfish Splash Waterpark in Stuart. Follow the link to our Facebook page: https://www.facebook.com/events/1481030832110833/?ref=22

We also look forward to contributing to more community shred events that enlighten our neighbors about the perils of identity theft and what they can do to prevent it. Come out and have the opportunity to learn about a NAID AAA Certified mobile/on-site shredding company. Learn about compliance with federal regulations such as FACTA, HIPAA, and GLBA. Experience a shred event where your documents will not be carted away to be sorted and shredded at another location at another time but will be shredded on-site. All shredded materials will be recycled into new paper products.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | DOCUMENT SHREDDING—WHAT IS YOUR MESSAGE?

All business owners and responsible managers worry about risk and reputation. However, due to a lack of information about data security and destruction, many do not understand the risks that result from complacency about implementing procedures to safeguard the confidential information in their custody. Rather than worrying about risk and reputation only, one should learn why it is important to shred confidential information with a third party service and understand the message you send when you don’t.

The message that you want to send to your employees and customers/clients is that you care. You care enough to implement a formal data security, destruction, and disposal program. You show you care by using a NAID AAA Certified company that will help you to manage risk and protect your reputation by safeguarding your confidential information. You show you care by ensuring that you receive a certificate of destruction after each shredding service. Never let the message be that you do not care about properly securing and destroying sensitive data. Without proper action taken, your company, employees, and customer/clients are in jeopardy because there is a lack of accountability. This lack of accountability contributes to the risks of privacy violations and identity theft.

Sometimes it is easy but risky to consider document shredding as a secondary component to running a successful business. However, all privacy laws require the secure destruction of confidential information when it is no longer needed. Data breaches and unprotected proprietary information can lead to stiff fines. It pays to remember that when you shred confidential information, you are managing risk and protecting your reputation. You are also helping the environment when you choose a NAID AAA Certified shredding service to shred your confidential information because all shredded materials are recycled into new paper products.

The Federal Trade Commission (FTC) is charged with consumer protection and pursues vigorous and effective law enforcement. The FTC provides current information that can help your business be compliant with federal laws and regulations.

http://www.ftc.gov/news-events/press-releases/2014/01/provider-medical-transcript-services-settles-ftc-charges-it

“Never neglect the little things. Never skimp on that extra effort, that additional few minutes, that soft word of praise or thanks, that delivery of the very best that you can do. It does not matter what others think, it is of prime importance, however, what you think about you. You can never do your best, which should always be your trademark, if you are cutting corners and shirking responsibilities. You are special. Act it. Never neglect the little things.”
― Og Mandino

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | IS YOUR BUSINESS TIRED OF SHREDDING ITS MONEY AND RISKING ITS REPUTATION? – JENSEN BEACH MOBILE SHREDDER PALM BEACH GARDENS MOBILE SHREDDER PORT ST LUCIE MOBILE SHREDDER FORT PIERCE MOBILE SHREDDER STUART MOBILE SHREDDER OKEECHOBEE MOBILE SHREDDER

Recently, the calls have been coming in about the burned out office shredders. It does seem like a great plan to shred in-house but the reality is that the busier an office becomes, the less likely it is that valuable staff time will be spent feeding the office shredder on a daily basis. Every time your employee feeds paper into the office shredder, your business is as good as shredding its money and its profits as well as risking its reputation. A lawyer said “We all try the office shredder and realize that it is not the solution.”  The office manager for a doctor said “Look at these three office shredders, they have all burned out and we still have stacks of paper that we need to shred.”

Here is our reminder.

■Office shredders are a chore to use but a recurring shredding service is secure, economical, and convenient.

■Office shredders decrease productivity and decrease profitability, costing twice as much to use as a recurring shredding service.

■Office shredders require maintenance and frequent replacement.

■Office shredders provide no record of compliant document destruction program but a NAID AAA Certified Company provides you with documentation if legal allegations arise or audits get done.

Remember, shredded paper that is placed in plastic bags and thrown in the trash carries every bit of information that you tried to destroy and you have no legal ownership of the trash — just ownership of the bad publicity due to misuse of the information taken from the dumpster. Also, it is easier to avoid large fines if you have a document security program in place that is compliant with federal regulations such as FACTA, GLBA, and HIPAA.

As a business owner, you are probably constantly worried about your reputation and costs. One of the best ways to protect your reputation and keep your revenue is to understand the repercussions of improper document security and disposal and implement procedures to avoid fines and litigation.

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | HOW IS YOUR DATA SECURITY ACCOUNTABILITY RATING? – PORT SAINT LUCIE SHREDDING FORT PIERCE SHREDDING STUART SHREDDING PALM CITY SHREDDING HOBE SOUND SHREDDING PALM BEACH SHREDDING

The March 26, 2014 article from Storage and Destruction Business (SDB) highlighted a recent settlement awarded by a Florida Court in a class-action data breach lawsuit. This information is timely as more regulations are put into place to ensure that customer privacy is not compromised and that businesses are held accountable for safeguarding the confidential information in their custody. As the National Association for Information Destruction (NAID) CEO Bob Johnson said in the article, “It means the cost of a data breach will be so high that organizations will have to find a way to avoid them. Ultimately, it means better policies, better employee training, better contracts and greater scrutiny on third-party contracts and indemnification.” http://www.sdbmagazine.com/data-breach-settlement.aspx.

Accountability is paramount in protecting your company in case of an alleged data breach. Everything will rest on what you have in place to prove that you have done everything in your power to avoid data breaches, protect customer privacy, and safeguard the confidential information in your custody. Otherwise, you might face daunting legal issues, fines, destroyed reputation, and even settlement costs. Of course, employee education is the key to having effective data security in place. A NAID AAA Certified company can provide assistance in reviewing and preparing written document destruction policies and procedures. It will assist in staff training for your data security and destruction program.

Compliance training is the law, is good business practice, and is important for employees to understand the process. A process that involves understanding that proper data protection goes beyond shredding paper and also involves protecting data on computer hard drives, copier hard drives, and other storage media. This process also means that each business is responsible for knowing and understanding the qualifications of the   document destruction company that it hires. Businesses are also held accountable for making sure that their own employees receive adequate training about proper data security and destruction practices.

Businesses are required and obligated by federal laws and regulations such as the Health Insurance Portability and Accountability Act (HIPAA), Fair and Accurate Credit Transactions Act (FACTA), Gramm-Leach-Bliley Act (GLBA) to safeguard, destroy and securely dispose of confidential information to reduce the risk of consumer fraud and identity theft. Customers, clients, and patients must have their information protected from identity theft and their privacy must also be protected. Collecting customer, client, and patient data brings with it the responsibility to protect that data from its collection and retention until it is no longer needed.

Using a third-party document destruction/shredding partner, such as a NAID AAA Certified company, will help to ensure that you are compliant with federal regulations. A NAID AAA Certified company performs the due diligence to make sure that when you use its service, the security personnel handling your confidential information have undergone rigorous background screening and training. As a professional secure data destruction service provider, a NAID AAA Certified company plays an important role in your Red Flags Rule compliance by assisting you in identifying potential breaches and breach indicators. So stay ahead and have a AAA rating.

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com