SELECTSHRED | SHREDDING TO BE DONE–BOXES IN THE ATTIC

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Who knew that in Florida, the attic had such prominence in holding decades of stored files waiting to be shredded. Many stories have been told about the attic space.  An attic ladder had to be installed to access the space before the boxes of files could be safely retrieved and shredded. Recently, we heard that plywood had to be placed on the floor in an attic before the boxes of paper to be shredded could be retrieved because the last person in the attic fell through the ceiling – well, at least one foot fell through. Concerns were voiced over spontaneous combustion from the many years of file boxes of paper that remained hidden away in yet another attic.  Yes…a large amount of paper stored indefinitely is a fire hazard!!

It’s not only the attic but the garage has its share of importance with regard to storing important documents. Another person recently reported that boxes of paper to be shredded were stacked 8 feet high in the garage and fell onto the car. No serious damage was done. The file cabinet has its own share of drama because another reason given for shredding was that the file cabinet was so full that it fell over and broke an arm. This prompted the injured person to have the contents of the file cabinet shredded as soon as possible.

We continue to realize that a primary reason for individuals and businesses to shred is that they have run out of space at home or at the office. They are shredding because they no longer have room to store all of the boxes of paper accumulated over many years. Our goal is to inform you that for the security of your confidential information, you have to shred frequently and dispose responsibly. Avoid waiting for lack of storage space, property damage, personal injury, or fines to dictate that you properly secure and dispose of all sensitive information. Having a secure document destruction program in place is an ongoing process and not a one-time event that is months or years away. For the utmost security, use a NAID AAA Certified company to shred your confidential documents in your presence or at your location.

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

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SELECTSHRED| FIGHTING IDENTITY THEFT IN FLORIDA

When our beautiful Sunshine State is known for having the nation’s highest rate in identity theft, it is a call for action to fight the scourge of identity theft that threatens us daily of our peace of mind in our piece of paradise.  What makes us strong is also what also makes us weak because our eclectic mix of people and resources provide the welcome mat for many unsavory elements. However, we do not intend to change the inherent greatness of Florida but what we are going to change is our attitude about how we protect our confidential information to keep it from getting into the wrong hands.

As individuals, we are going to make sure that we do all that we can do to keep our personal information from those with criminal intentions.  We will not give our sensitive information willingly to unauthorized personnel and we will shred everything we no longer need. If you have accumulated too much to shred by yourself, seek out a secure, convenient, and economical NAID AAA Certified Company to destroy it for you. One added bonus is that it will help you to be “green” because your shredded materials will be recycled and kept out of the landfill.

As business owners, we are going to take the extra step to safeguard the confidential information in our custody. Our obligations are many. We have to adhere to federal regulations such as FACTA, HIPAA, and GLBA to make sure that our clients’ and customers’ sensitive information are protected even upon its disposal.  Business reputations, intellectual property, and proprietary rights must be protected.

For more information, read the following link to find out more about how Florida has the nation’s highest rate in identity theft.

http://www.miamiherald.com/2014/01/15/3871760/prosecutor-fla-tops-us-in-id-theft.html

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | MARTIN COUNTY RESIDENTS TO FIGHT IDENTITY THEFT WITH STUART FREE SHRED EVENT ON JANUARY 24, 2014 AT SUNTRUST BANK, 111 SE OSCEOLA STREET, STUART

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SelectShred is hosting a free shred event with SunTrust Bank at 111 SE Osceola Street in Stuart on Friday, January 24, 2014 between 11:00 AM and 2:00 PM.  Also, follow this link for further details: SelectShred Free Shred Event Jan 2014

A free shred event is more than an opportunity to bring your confidential documents to be shredded at no cost. It is an opportunity to be educated about document destruction that goes far beyond just getting rid of documents that you no longer need. For example, document destruction should be implemented into your daily routine as a homeowner or business owner. Free shred events have been common for more than 20 years when the secure document destruction industry was in its infancy and the idea was to introduce the service. However, there is still a need for education with regard to the proper use and purpose of a document destruction service.

Free shred events will also continue to serve as great public service opportunities to promote the awareness of identity theft and the importance of shredding to keep your sensitive information from getting into the wrong hands. It is common knowledge that to avoid identity theft or information theft, outdated files should be destroyed by shredding. Our goal is to go beyond a free shred day to educating you for the future. Learn about a NAID AAA Certified Company and compliance with federal regulations such as FACTA, HIPAA, and GLBA. Note that although we are a NAID AAA Certified Company, free shred events will not be NAID AAA certified. Therefore, you will not be issued a certificate of destruction for your shredded documents. Still, your documents will not be carted away to be sorted and shredded at another location.

If you come to the free shred event, take the opportunity to have questions answered about the industry and find out how secure document destruction can be part of your everyday life. If time does not permit, call us and we are always happy to answer your questions. We are happier when we can meet with you to offer a free evaluation. Many businesses continue to believe that they are paperless, are too small, can rely on office shredders, don’t shred much, and can’t afford a shredding service. We want to share our knowledge and let you know that a shredding service can be a secure, economical, and convenient service for residential and commercial customers on an ongoing basis.

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | WHY AND WHEN TO SHRED YOUR CONFIDENTIAL DOCUMENTS

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It is the time of year again when everyone is trying to organize and that includes cleaning out old files, cleaning out storage facilities, and shredding all confidential information. We still find that many people are shredding because they have run out of space in their file cabinets or storage facilities. They are shredding because they cannot fit one more file in the file cabinet or one more box in the storage room. However, we continue to emphasize that security should be the main reason for you to shred your confidential documents. It is a liability if you keep documents longer than you are legally required to do so. Don’t simply keep your confidential information in unsecured boxes waiting to call a shredding company. Some businesses have records that they have kept – for no good reason – for decades. Then it’s a mad dash around this time to get rid of outdated files. The task is daunting for company employees as they sort through stacks of boxes from decades past.

Sometimes it is difficult to know what to keep and for how long, and the tendency is to keep documents for as long as we possibly can. However, space does become limited and forces us to make a decision. Some business documents and personal documents are required to be kept for one year to seven years, indefinitely or permanently. With all of these guidelines, there are always special circumstances to consider before permanently destroying legal, business, or financial documents. For example, vehicle records can be kept until the vehicle is sold and credit card receipts can be kept until reconciled on your bank statement.

Some examples of records retention for personal documents: bank statements (one year); utility records (three years); accident reports and claims (six years); filed income tax returns (indefinitely). Some examples of records retention for business documents: customers and vendors correspondence (one year); employment applications (three years); employment tax records (four years); cancelled checks (six years); tax returns and worksheets (indefinitely). These are just a few examples of multiple personal and business documents and generalized recommendations for the length of time that they should be kept. There are many guidelines for how long records should be kept and sometimes our own common sense must prevail because there will always be special circumstances. The important things to remember are to know the general guidelines pertaining to records retention with regard to federal laws, state laws, local government laws, professions, and industries. Also, it is advisable to check with your accountant and attorney before making the final decision to destroy your documents.

Identity theft and corporate espionage are ongoing threats that we must constantly fight to avoid. When it is no longer necessary to keep confidential documents, they should be shredded and never simply thrown in the trash. Shredding with a third party service such as a NAID AAA Certified Company that destroys the confidential documents at your location is your best guarantee to fight identity theft and protect your company’s proprietary information. For IRS recommended retention periods for business records, follow the link below.

http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/How-long-should-I-keep-records

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

WHAT IS A NAID AAA CERTIFIED COMPANY?

 The National Association for Information Destruction (NAID) certifies paper and hard drive destruction operations. A shredding company chooses to seek NAID AAA Certification.  A company in the NAID AAA Certification Program is subjected to scheduled and unannounced audits.  A NAID AAA Certified Company  chooses to subject its operation to rigorous standards and third-party audits.

 Why should a shredding company want NAID AAA Certification? A NAID AAA Certified Company knows that it is running a secure and ethical business. A document destruction company also sees the NAID AAA Certification as a value-added service for its customers. 

 Why should you care about using a shredding company that is NAID AAA certified? When your business hires a document destruction company, it is required by law to make sure the company has the security required to protect your information. All security personnel handling your sensitive information undergo pre-employment and periodic screening. The NAID AAA certified company does the necessary due diligence by evaluating and verifying employment history, as well as conducting drug screening, background checks, employee training, access control and other factors required by NAID AAA Certification. 

 Using a NAID AAA Certified Company also ensures that your business is compliant with   federal regulations (FACTA, GLBA and HIPAA) governing your industry. NAID’s certification program is recognized by various private industries and government agencies around the world.

 Why Use A NAID Member?

 As part of the only organization dedicated to increasing the security and ethics of the information destruction industry, NAID MEMBERS are bound to a strict code of conduct.

 As INDUSTRY PROFESSIONALS, they take their business and your trust seriously enough to promote NAID’s efforts to improve the industry. NAID MEMBERS hold themselves to a Higher Standard.

 (Excerpt from NAID “Informed Buyer” Publication —  why shred).

DID YOU KNOW? NAID is the industry’s only quality assurance program that verifies security and compliance using unannounced audits.

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