There is a time and place for everything and certainly the home/office shredder has a place in our lives sometimes. However, many companies would have us believe that their employees are lining up happily waiting to feed paper into an office shredder. The truth is that office shredders are a chore to use but a recurring shredding service is secure, economical, and convenient, while office shredders require maintenance and frequent replacement. Office shredders decrease productivity and decrease profitability, costing at least twice as much to use as a recurring mobile shredding service. It is more likely that employees are so busy with other assignments, shredding is not a priority and sits in piles around the office until one day when they get around to it. Office shredders are burning out and jamming with enough frequency to burn out the office staff. Office shredders provide no record of a compliant document destruction program but a NAID AAA certified company provides documentation if legal issues arise.

Remember that the shredded paper placed in plastic bags and thrown in the trash carry every bit of information you tried to destroy and you have no legal ownership of the trash – just ownership of the bad publicity due to misuse of information discovered in the dumpster. Also, it is easier to avoid large fines if you have a document security program in place that is compliant with federal regulations. SelectShred is not engaging in a war on home/office shredders but seeking to show that when security, economy, and convenience are of paramount importance, then outsourcing your shredding services are best for safeguarding the confidential information in your possession. Throughout Northern Palm Beach and the Treasure Coast, including Jupiter, Palm Beach Gardens, North Palm Beach, Palm Beach Gardens, Hobe Sound, Stuart, Palm City, Port St. Lucie, Jensen Beach, and Fort Pierce, SelectShred is ready to shred your confidential documents and issue a certificate of destruction for your record. Without a reputable shredding service, you have no record of compliance in case of an audit, complaint, or legal challenge.

Richard & Gloria Kinkead

SELECTSHRED-THE REAL REASON WHY PEOPLE SHRED VERSUS THE REAL REASON WHY PEOPLE SHOULD SHRED

SelectShred has noticed that a primary real reason why people shred is because they have run out of space in their businesses or in their residences. Throughout Palm Beach County and the Treasure Coast, including from North Palm Beach to Fort Pierce, people are shredding because they no longer have room to store all of the boxes of paper that they have accumulated over many years. Another reason that has been given for shredding is that the file cabinet was so full that it fell over causing serious bodily injury and therefore hastened the need for the injured person to shred. SelectShred has been called on to shred for farms, RV companies, and theatres from Fort Pierce, Palm City, Jensen Beach, Hobe Sound, Port Salerno, Jupiter, and Palm Beach Gardens to create space for the accumulation of new documents with specific retention periods (period of time for which records must be kept).

The security and proper disposal of sensitive information are the real reasons for individuals and companies to shred. Security is of the utmost importance for shredding confidential documents to prevent identity theft and information theft. Sensitive information should never be kept for longer than necessary. Many businesses do not realize that other than the documents that are legally required to be held for a specific retention period, they are better off securing and disposing of all other materials in a timely manner. Storing important documents in multiple boxes around the office is far less secure than storing information in locked containers until properly disposed of by scheduled shredding. A document destruction program that is in place using locked consoles or bins until destroyed by SelectShred allows businesses to be compliant with federal regulations that govern their industry. In addition, the certificate of destruction issued by SelectShred provides documentation of a formal secure document destruction program required for regulatory compliance with HIPAA and FACTA.

The lessons to be learned here are to secure confidential information, shred frequently, and dispose responsibly. Avoid waiting for space to run out, bodily injury, or fines to dictate that you properly secure and dispose of all information. Having a secure document destruction program in place is an ongoing document security process and not a one-time event that is months or years in the making.

Richard & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

WHY YOU SHOULD OUTSOURCE YOUR SHREDDING SERVICES

When your business wants to ensure the utmost security for disposing of confidential information, outsourcing your shredding services is your best option. It is inefficient to have an employee feed an office shredder to destroy all of your confidential information.

Using a secure shredding service for your document destruction needs means that you are not relying on your busy staff to destroy in a timely manner your sensitive information. A recurring shredding service minimizes the lifetime of the confidential information in your custody.

A NAID AAA certified company can provide customized services whether you consider yourself a paperless office or a small office. A regularly scheduled service provides shredding services that ensures your daily  security and increases your productivity.

SelectShred’s NAID AAA certification means that the way SelectShred  conducts its business will help to keep your office compliant with federal regulations. Having locked containers to receive all documents to be shredded, having the shredding done at your location, and receiving a certificate of destruction from a NAID AAA certified company ensure the integrity of your document security and destruction program.

THINGS TO CONSIDER WHEN YOU USE AN OFFICE SHREDDER

• Office shredders are a chore to use but a recurring shredding service is secure, economical, and convenient.

• Office shredders decrease productivity and profitability, costing twice as much to use as recurring shredding service.

• Office shredders require maintenance and frequent replacement.

• Office shredders provide no record of a compliant document destruction program if there is ever a legal challenge.

Shredded paper from the office shredder that is placed in plastic bags and thrown in the trash carries every bit of information that you tried to destroy, and you have no legal ownership of the trash — just ownership of the bad publicity due to misuse of the information found in the dumpster. Also, it is easier to avoid large fines if you have a document security program in place that is compliant with federal regulations.

DID YOU KNOW?

Federal laws such as HIPAA and FACTA require your business to protect the confidential information that you have in your custody. Also, the Federal Trade Commission imposes stiff penalties up to millions of dollars on companies that do not safeguard their consumers’ personal information.

Click Here for PDF of the April 2013 Newsletter: SELECTSHRED NEWS-APR2013